HR Specialist
Remote
Pay Rate: $22 - $24/hr
Start Date: September 15, 2025 (ASAP)
End Date: October 31, 2025 (Approx.)
Position Type: Temporary (4-6 weeks)
Work Schedule: Part-Time (20 to 30 hours per week, Mon-Fri, exact hours TBD)
Location: Remote, U.S.Job Summary:
System One is urgently seeking two dedicated HR Specialists to assist with processing over 600 I-9 verifications for our valued employees during a critical transition period. This role will be entirely remote, providing you the flexibility to work from the comfort of your home while ensuring compliance with federal employment regulations.
Key Responsibilities:- Schedule and facilitate virtual I-9 verification meetings with employees using Microsoft Teams, ensuring a professional and effective meeting environment.
- Thoroughly review and verify identity and employment authorization documents for accuracy and compliance.
- Accurately complete Section 2 of the I-9 form within Workday, ensuring every detail is recorded correctly.
- Maintain organized and compliant records of completed I-9 forms, adhering to all federal regulations.
- Stay up-to-date with I-9 compliance requirements, best practices, and any regulatory updates to ensure full adherence to policies.
Qualifications:- Education: Associate degree or equivalent combination of education and experience preferred.
- Experience: A minimum of 3 years of experience in Human Resources or a related field, with a strong understanding of I-9 processes and compliance.
Knowledge & Skills:- In-depth knowledge of I-9 processes, practices, and legal compliance requirements.
- Exceptional attention to detail, ensuring accuracy in document verification and data entry.
- Proficient in Microsoft Teams, including breakout room functionality for effective remote verifications.
- Strong professional communication and interpersonal skills, demonstrating tact and diplomacy in all interactions.
- Highly organized with excellent planning abilities and a commitment to follow-through.
- Ability to maintain confidentiality regarding sensitive employee information.
- Proven capability in building and maintaining collaborative working relationships.
Technical Skills:- Proficiency in Workday for data management and I-9 form completion.
- Competency in using Microsoft Teams for virtual communications and meetings.
Physical Requirements:- Prolonged periods of sitting and working on a computer.
- Ability to actively engage in video conferences and virtual meetings.
- Must maintain reliable internet connectivity within a remote/home office setting.
- Willingness to work occasional extended hours during peak workload periods.
System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
#M-1
Ref: #236-Eng Pasadena
