Saint Ignatius College Prep - Chicago, IL
Summary: The Human Resources Assistant provides administrative and clerical support to the Human Resources Department. This role assists with day-to-day HR operations including recruitment, onboarding, employee records, compliance, and general HR support. The position requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
Essential Duties And Responsibilities Include The Following
- Assist with recruitment efforts, including posting job openings.
- Support the onboarding and offboarding process by preparing new hire paperwork, conducting background checks, coordinating orientation materials and reviewing offboarding checklists.
- Maintain accurate and confidential employee records, both digital and paper-based.
- Assist with benefits administration, including open enrollment, enrollment changes, and employee inquiries.
- Track and maintain compliance with required training, certifications, and employment documents.
- Provide clerical support such as filing, scanning, data entry, and correspondence.
- Review, complete and send employment verifications.
- Prepare and send contracts and compensation letters to employees.
- Review and respond to unemployment claims.
- Assist with FMLA and other leave paperwork and correspondence.
- Respond to basic employee questions regarding policies and procedures, referring more complex matters to the HR Director.
- Perform other duties as assigned to support the HR function.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without a reasonable accommodation. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field and/or equivalent experience
- Previous HR or administrative experience preferred.
- Familiarity with HR processes, employment laws, and recordkeeping is a plus.
- Strong organizational and time-management skills with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to handle sensitive and confidential information with professionalism.
- Proficiency with Microsoft Office (Word, Excel, etc.), Google and HR/payroll software systems.
- Practicing Roman Catholic preferred.
(NOTE: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, Administration reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel workload, or technological developments).
Additional Information: This position is eligible for the usual and customary benefits that are provided by the School. The schedule is anticipated to be 3 days per week (approximately 24 hours per week).
Pay Range: $25.00-$35.00 per hour
