Talent Acquisition Coordinator is responsible for the timely and efficient support of the day-to-day Talent Acquisition operations, from recruitment through the initial onboarding process. In addition, will participate in special projects and liaise with other functional groups. At all times, this position strives to provide the best customer experience, both internally and externally, that creates a positive impression of Ascendis.
Job Details/Responsibilities
- Partner with the TA team to best organize and effectively support the day-to-day administrative operations of the Talent Acquisition team, primarily for the US Business Unit and Global functions located in Princeton, NJ; from the initial job opening through the recruitment process.
- Coordinate interview schedules with candidates and internal interview teams where there is no EA/AA support, considering the dynamics of the organization/team/individuals as well as priorities.
- Evaluate and identify opportunities to drive process improvements that positively impact the candidate and hiring manager experience.
- Maintain strong, open, timely communication and coordination with the candidates, hiring managers, and recruiters, as well as any other key stakeholders.
- Directing approved vendors to follow submission process (sending applicant link to candidates when needed) to ensure EEO compliance.
- Assist candidates with EEOC application link, where necessary.
- Editing current or publishing new positions when positions come through as approved – requisition tracking with TA.
- Sending screening questions to new applicants and candidates to quickly disqualify those not in range etc. and then identifying with TA those to schedule (with manager, TA, or other).
- Help with collection and filing of candidate confidentiality documents, where appropriate.
- Editing current or publishing new positions when positions come through as approved – requisition tracking with TA.
- Updating special cases tracker for HR & Finance with fees and referrals
- Assist with metrics reporting
- Draft offer letters per details provided
- Conduct reference checks where necessary.
- Support TA & Global/Local HR projects and deliverables for various initiatives.
- HR related tasks include, but not limited to: BLS survey submissions, job description audits, training audits and completions (i.e., Harassment)
Knowledge, Skills, Abilities
- Excellent customer service and relationship-building skills.
- Effective time management and prioritization skills with a strong sense of urgency and ability to handle multiple tasks while meeting deadlines.
- Detail-oriented, high level of accuracy in work product, with exemplary relational, organizational, and analytical skills.
- Ability to effectively interact at all levels of the organization both within HR and throughout the company, including with external parties.
- Outstanding interpersonal, communication, and organizational skills.
- Highly flexible and motivated with an ability to work independently as well as in a team setting; must have strong collaboration skills.
- Strong oral and written communication skills.
- Ability to handle confidential information.
- Working knowledge in compliance with HR procedures and training requirements for new and continuing associates, understanding includes both Federal state-related employment compliance.
Qualifications/ Background Experiences
- Bachelor’s Degree and a minimum of 2 years related experience, or equivalent combination of experience, education, and training.
- Demonstrated success track record of working in a fast-paced setting that includes supporting multiple individuals.
- Strong Microsoft Office and general computer skills required.
- Prior Human Resources or Recruiting support experience a strong plus & preferred.
Pay: $35-40/hr DOE
- 401(k) plan with company match
- Medical, dental, and vision plans
- Company-offered Life and Accidental Death & Dismemberment (AD&D) insurance
- Company-provided short and long-term disability benefits
- Unique offerings of Pet Insurance and Legal Insurance
- Employee Assistance Program
- Employee Discounts
- Professional Development
- Health Saving Account (HSA)
- Flexible Spending Accounts
- Various incentive compensation plans
- Accident, Critical Illness, and Hospital Indemnity Insurance
- Mental Health resources
- Paid leave benefits for new parents
A note to recruiters:
We do not allow external search party solicitation. Presentation of candidates without written permission from the Ascendis Pharma Inc Human Resources team (specifically from: Talent Acquisition Partner or Human Resources Director) is not allowed. If this occurs your ownership of these candidates will not be acknowledged.
