Summary

The HR Generalist is a critical operational partner supporting the continued expansion of Kardion’s U.S. business. This role provides hands-on execution across onboarding, offboarding, recruiting coordination, employee support, HR documentation, and day-to-day office operations. As Kardion builds out its Irvine headquarters, the HR Generalist ensures foundational HR processes are organized, compliant, and executed with precision and consistency.

This role also partners closely with the leadership team to support internal events, leadership meetings, and company-wide programs, helping create a high-touch, professional employee and executive experience.

This is an ideal opportunity for a highly organized, detail-driven HR professional who thrives in a fast-growing, dynamic environment and enjoys owning processes end-to-end.

Core ResponsibilitiesHR Operations

Maintain accurate and confidential employee records, personnel files, and HRIS data.
Process all HR transactions including new hires, terminations, promotions, and status changes.
Prepare offer letters, onboarding documents, employee changes, and separation paperwork.
Coordinate closely with Finance and Payroll to ensure accurate and timely processing of HR updates.
Manage the HR inbox and triage employee inquiries to the HR Director or appropriate vendors.

Recruiting Coordination

Draft and post job requisitions in the ATS and external platforms.
Coordinate interview scheduling, candidate communications, and internal interviewer availability.
Support resume screening for select roles when needed.
Coordinate background checks and pre-employment requirements.
Prepare offer documentation and ensure a seamless candidate experience.

Onboarding & Offboarding

Own the end-to-end onboarding workflow including new hire checklists, documentation, and equipment coordination.
Partner with IT to ensure timely equipment provisioning, access badges, and workstation setup.
Prepare and distribute welcome packets and Irvine office workstation swag for in-office and remote employees.
Manage offboarding logistics including system access coordination, equipment recovery, and exit documentation.

Benefits & Payroll Support

Serve as an additional point of contact for employee questions related to benefits, PTO, holidays, and basic payroll matters.
Support open enrollment logistics and employee education with HR Director and benefits partners.

Employee Relations Support

Support employee relations inquiries and investigations as needed.
Escalate sensitive issues to the HR Director with appropriate documentation and context.

Office & Facilities Coordination

Support daily office operations including supplies, meeting room setup, mail, and vendor coordination.
Serve as a local point of contact for Irvine office needs.

Compliance & Documentation

Maintain I-9 compliance and employment verification records.
Audit personnel files and HR checklists for accuracy and completeness.
Support consistent application of policies and escalate compliance risks when identified.

HR Projects & Process Improvement

Track HR project deadlines and deliverables.
Create templates, trackers, and reporting tools.
Support implementation of new HR programs, tools, and process improvements.

Executive & Company Event Coordination

Support planning and execution of executive offsites, leadership meetings, conferences, internal company events, and employee gatherings as needed.
Coordinate logistics including venue selection, catering, travel coordination, agendas, and materials.

Qualifications

Bachelor’s degree in human resources, Business Administration, or a related field preferred.
3–5 years of experience in an HR Generalist, HR Operations, or People Operations role.
Strong knowledge of California employment practices preferred.
Experience supporting recruiting coordination, onboarding, and HR administration.
High level of discretion and comfort handling confidential information.
Excellent organizational, communication, and time-management skills.
Proficiency in HRIS systems, ATS platforms, and Microsoft Office or Google Workspace.
Comfortable working in a fast-paced, evolving startup environment.

Work Environment

Hybrid role based in Irvine, California (minimum 3 days in office).

Compensation Range

$75,000 – $88,000 base salary, depending on experience and qualifications.

Equal Opportunity Statement

Kardion is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, gender identity, sexual orientation, national origin, disability, age, or any other protected characteristic.

At-Will Employment

This position is at-will. Kardion or the employee may terminate the employment relationship at any time, with or without notice, and for any lawful reason.

Reasonable Accommodations

Applicants who require reasonable accommodation in the job application process may contact HR@kardion.com to request assistance.

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HR Generalist

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