Job Summary/Basic Function:
Boise State University is seeking a Director of Personnel and Administration to join the College of Engineering (COEN). This position will report directly to the Dean of the College of Engineering and supports COEN management on personnel strategy, performance management, staff professional development, faculty rank and tenure processes, faculty sabbatical processes, personnel leave, talent recruitment/acquisition, employee onboarding, and other related functions. The position also serves as the direct supervisor for the HR administrator in the dean’s office, the COEN Academic Affairs Business Operations Coordinator, and the Assistant to the Dean.
The Director of Personnel and Administration partners with college leadership to support a broad scope of personnel processes and systems to support the college’s strategic mission and operational goals. The Director of Personnel and Administration must build strong collaborative, supportive relationships with key stakeholders across COEN, Academic Affairs, the Division of Human Resources, and across the university. In collaboration with the dean, the Director of Personnel and Administration addresses confidential, sensitive, and highly complex personnel matters.
This position will work on campus in Boise, Idaho and is not eligible for visa sponsorship.
Essential
Functions:
90% of the Time, the Director of Personnel and Administration must:
Administration:
- Primary responsibility for all leadership, direction, and management of administrative functions, and liaison/coordination with Human Resources for the College of Engineering. Oversee and manage academic deadlines throughout the year and serve as a resource to the dean and the College leadership team on the development and implementation of personnel processes and policies.
- Manage processes, workflow, communication, and documentation with the dean and college leadership team in areas of faculty recruitment, tenure and promotion, staff evaluations, periodic review of tenured faculty, special course and program fees, and sabbatical applications.
- Lead/manage processes for hiring staff in the dean’s office and across the college, including compliance with university policies and training/support of search committees.
- In conjunction with the Center for Global Education and the Office of Research Compliance (Export Control), assist and advise the dean and college leadership as needed on the relevant laws and regulations around nonimmigrant and immigrant visas and export control to recruit and retain talent on a global scale.
- Facilitate communication of policies, procedures, best practices, and new initiatives to the department/school managers, and develop and provide training on policies and procedures.
- Develop, provide, and track training and professional development for college staff and faculty working in administration.
- In partnership with the dean and Human Resources, work to resolve complex personnel situations, including but not limited to staff restructures, performance concerns, interpersonal conflicts, and policy violations.
- Provide leadership and work collaboratively with college administrative staff to streamline college processes and operations.
- Support and train department managers and staff on academic policies and procedures
- Develop programs and processes to enhance staff performance and professional development, including efforts to smoothly and effectively onboard new employees and to periodize professional development for staff.
- Review, edit, and execute human resource transactions for the College, such as, but not limited to, new hires, promotions, memorandums of agreement/understanding, salary changes, payroll terminations/resignations, disciplinary actions, supplemental compensation, and account changes.
- Collaborate with Human Resources and the Director of Budget and Finance to analyze and provide recommendations on starting salaries and strategic salary adjustments for faculty and staff.
- Manage the annual distribution of faculty contracts.
- Manage the administration of the college’s tenure and promotion process and serve as the administrative coordinator for COEN’s tenure and promotion committee.
- Manage the administration of the sabbatical process for faculty, in collaboration with the Provost Office, dean, and faculty.
- Oversee the administration of the department’s performance evaluation process for classified and professional staff.
- Manage the administration of the department chair/school director appointment process.
- Create, execute, and analyze surveys on behalf of the dean to assess the department chairs/school managers' effectiveness in leading and managing their teams.
- Serve as building coordinator for the Grant Avenue Annex building, including oversight of office assignments.
Financial Management
- Partner with the COEN Director of Budget and Finance to advise the dean on resource planning and strategic decision-making.
- Execute and track MOUs for college personnel and financial commitments.
- Approve and execute university contracts for COEN business operations with a value not exceeding $10,000.
Faculty and Staff Management
- Provide immediate supervision for the HR Administrator, COEN Academic Affairs Business Operations Coordinator, and the Assistant to the Dean. Including managing and scheduling work assignments, ensuring equitable and balanced support across responsibilities and support areas, providing training, approving timecards and/or leave requests, and conducting annual evaluations and goal setting.
10% of the Time, the Director of Personnel and Administration must:
- Engage in training and professional activities to maintain currency in policies and HR best practices
- Serve as the backup to the Dean’s assistant in calendaring, coordinating travel plans, reconciling expenses, processing reimbursements, and event planning and coordination.
- Serve on college committees as needed;
- Perform other job-related duties and special projects as assigned.
Knowledge, Skills, Abilities:
- Demonstrated skill in the utilization of standard HR theories, principles, techniques, and administrative practices.
- Demonstrated ability to effectively perform work of a highly sensitive and confidential nature.
- Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist.
- Demonstrated ability to use tact and diplomacy to effectively handle a broad range of sensitive interpersonal situations with diverse personalities and to negotiate challenging situations and conflicts.
- Demonstrated ability to build partnerships, to model open and honest communication and to create an engaged and highly effective goal-oriented team.
- Demonstrated time management skills with the ability to prioritize and manage many disparate projects and responsibilities.
- Ability to interact openly, collegially, and comfortably as a member of a team and work with university administration, faculty, students, staff, and other constituent groups and partners both within and outside the university.
- Demonstrated skills in connecting personnel decisions to financial implications.
- Knowledge of finance and accounting principles and practices.
- Demonstrated skills in written and verbal communication.
- Ability to analyze and innovate processes as needed.
Minimum Qualifications:
- Bachelor’s degree or equivalent plus five years progressively responsible experience in similar work, including one year of managerial experience.
Preferred Qualifications:
- Previous successful experience in a higher education setting.
- Previous success serving on an executive leadership team.
Salary and Benefits:
Salary range is $80,828.80 - $101,025.00 annually and is commensurate with experience in an equivalent position. Boise State University provides a best-in-class benefits package , including (but not limited to):
- 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
- Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
- 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
- 11.96% University contribution to your PERSI retirement fund (Classified employees)
- Excellent medical, dental and other health-related insurance coverages
- Tuition fee waiver benefits for employees, spouses and their dependents
- See our full benefits page for more information!
Required Application Materials:
- Cover letter indicating your interest and qualifications for the position
- Resume with employment history (including dates of employment)
- Three professional references with contact information
About Us:
Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.
Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.
Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/
