DNI’s Human Resources Generalist serves as a point of contact for matters related to employment, leave of absence, benefits, and pay. This person is responsible for working with other Shared Services departments to generate the highest possible level of employee satisfaction by creating a positive work environment. The HRG must also ensure compliance with all federal, state, and local laws.
Essential Functions:
Daily duties include but are not limited to:
· Monitoring the HR inbox and answering employee inquiries pertaining to benefits, leave of absence, pay, and employment related matters, redirecting employees to the appropriate departments for questions regarding travel/security, expense reports, etc.
· Performing benefits administration including claims resolution and communicating benefits information to employees.
· Assists vendor with collection and distribution of materials for Open Enrollment
· Reviewing payroll semi-monthly, weekly and biweekly to ensure accuracy of timecards and to identify any exceptions, sending reviewed timecards to Payroll for processing.
· Responsible for all tracking, reporting, and communicating with employees and managers regarding leave of absences in accordance with federal, state, and local leave laws.
· Serving as point person for all employee relations issues for the contracts managed.
· Works closely with HR Director/HR Manager to resolve employee relations issues that arise.
· Serves as the initial point of contact for leave and accommodation requests from employees.
· Maintaining compliance with all federal, state, and local employment and benefits laws and regulations.
· Serve as the HR service point of contact for a subset of contracts. Advise employees and supervisors on day-to-day HR operations questions and any issues that may arise. Topics may include: salary adjustments, employee relations issues, leaves of absence, worker’s comp and timekeeping, etc.
· Approve, create, and distribute all offer/increase letters for employees
· Responsible for attending weekly team meeting for contracts managed to stay up to date with teams and give corporate updates as needed.
· Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
· Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
Periodic duties include but are not limited to:
· Serve as backup to HR Coordinator for tracking unemployment and responding to unemployment claims
· Responsible for all tracking, reporting, and communicating with employees and managers regarding leaves of absence in accordance with federal, state and local leave laws.
· Assist HR Director/HR Manager with maintaining the employee handbook/state addendums
· Participating in developing department goals, objectives and systems; assisting in evaluation of reports, decisions and results of department in relation to established goals
· Recommending new approaches, policies and procedures to continually improve HR departmental efficiency and effectiveness
· Tracking and verifying EEO-1 information, Vets 4212, OHSA 300, and other regulatory reporting
· Administer employee engagement surveys and communicate results to HR Director
· Oversees continuing education program and provides recommendations to colleagues on training options
· Special Projects and other duties as assigned
Competencies:
The Human Resources Generalist role requires someone with a solid foundational knowledge of human resource management. Strong customer service and problem-solving skills are critical. This person must demonstrate strong verbal and written communication skills in an office environment as well as the ability to relate to others with empathy and sincerity.
Equipment/Systems:
This position requires a working knowledge of Adobe and Microsoft Office Suite (especially Outlook, Word, Excel, SharePoint, Teams, and PowerPoint). The position requires the ability to think critically when troubleshooting computer equipment and cloud-based systems. Preference for those with experience working with various HRIS systems, UKG, and JAMIS.
Required Education and Experience:
· Bachelor’s degree and 1 to 3 years human resources experience
Preferred Education and Experience:
· PHR (Professional in Human Resources) certification or SHRM Certified Professional (SHRM-CP)
· Knowledge of Federal Contracting environment
· Knowledge of general employment policies and practices
· Knowledge of HR/Recruiting software – knowledge of UKG is preferred
Supervisory Responsibility: None
Work Environment & Physical Demands:
This job operates in a hybrid office/work from home setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This is a largely sedentary role that primarily requires sitting at a desk in front of a computer for long periods of time; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.
Position Type and Expected Hours of Work:
This is a full-time exempt position; typical work hours and days are Monday through Friday, 8:00 a.m. to 5:00 p.m., overtime may be required occasionally.
Travel: None typically required
- Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
- Matching 401K
- Short- and Long-Term Disability
- Pet Insurance
- Professional Development/Education Reimbursement
- Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
