Job Summary

Under the supervision of the Assistant Human Resources Director, the Human Resources Coordinator supports the department with administrative tasks related to compliance, hiring, onboarding, payroll, and personnel administration. This role involves handling sensitive and confidential information and interacting with internal and external customers while modeling City values. Key responsibilities include maintaining employee records, managing HR communications and supporting the overall effectiveness of the HR team. Assists the Human Resources Director with ongoing projects in the Human Resources Department.

Examples of Duties

Responds to questions from and advises applicants and the general public regarding City's employment policies and processes.
Maintains personnel records (to include all filing) meeting the requirements of the records retention program. Audits files to ensure accuracy in preparation for governmental overview.
Inputs and updates data in HR systems (e.g., NeoGov).
Prepares new hire and exit packets.
Replies to external employment verification and open records requests.
Manages office supplies and ensure adequate stock levels.
Creates business cards for City personnel as needed.
Creates purchase authorizations and purchase orders.
Retrieves, sorts, and distributes incoming and outgoing mail.
Creates and maintains ID badges and software.
Processes volunteer background checks.
Processes data requests relating to compensation and salary surveys.
Maintains surcharge status documents.
Manages logistics for the City’s onsite Spanish language classes.
Screens incoming calls and provide HR-related information to customers as needed.
Assists in coordinating employee meetings and events.
Produces and maintains statistical reports for the HR department.
Ensures labor law posters are up to date and properly displayed at City facilities.
Maintains confidentiality of employee and organizational information.
Keeps abreast of HR trends and assists with other administrative tasks as needed.
Must have the ability to lift up to 25 pounds. Communicates effectively and courteously in person, over the telephone, in writing, and via email. Ability to sit for extended periods of time working on the computer, as well as standing for extended periods of time filing.
Perform additional duties as assigned.

Typical Qualifications

Strong verbal and written communication skills.
Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe; experience with HRIS systems (e.g., NeoGov) is a plus.
Strong organizational and time management skills.
Ability to handle multiple assignments and prioritize tasks effectively.
High attention to detail and accuracy in maintaining employee records.
Ability to work independently with minimal supervision.
Experience in generating reports and conducting audits while maintaining confidentiality.
Excellent customer service skills, capable of interacting professionally in person, over the phone, and via email.

Education and Experience

High School diploma or GED required.
One to two years of relevant experience in an office or administrative role required, preferably in HR. HR-related coursework or training is a plus.
Ability to type at least 35 words per minute.
Valid Texas Driver’s License with a satisfactory driving record.
Bilingual (English and Spanish) preferred.

Benefits For All Full-time/Part-time Regular Employees Include

TEXAS MUNICIPAL RETIREMENT SYSTEM

All full-time employees are participants of TMRS; this is a mandatory contribution. (Part-time regular employees who work a minimum of 20 hours per week are participants of TMRS) The employee contribution rate is 7% per pay period; the City matches the contribution 2-1. There is a 5 year vesting period. Employees are eligible to retire at any age after 20 years of service or at age 60 with 5 years of service.

OPTIONAL RETIREMENTThe City offers employees the option of contributing to a 457 Deferred Compensation Plan and/or Roth IRA’s through payroll deduction. The City does not match these contributions.

SOCIAL SECURITY/FICA

These deductions are matched by the City.

MEDICAL, DENTAL & VISION COVERAGE

All full-time employees have Medical, Dental, Vision, Life w/AD&D, and LTD insurance coverage paid for by the City. (Part-time regular employees who work a minimum of 30 hours per week qualify for this coverage) Employees have the option of purchasing dependent coverage.

SECTION 125 IRS BENEFIT PLANS

Employees who have dependent health or any supplementary insurance premiums deducted from their checks are eligible to pay their premiums, "pre-taxed". Pre-taxed flexible spending accounts are also available for health and dependent care.

Voluntary/Supplemental Benefits

Employees have the option of purchasing supplemental benefits through AFLAC and LegalShield.

VACATION

Full-time Employees Vacation Accrues As Follows

0-5 years 10 days per year

5-10 years 15 days per year

10-20 years 20 days per year

20+ years 25 days per year

Employees are eligible to take vacation after 6 months of employment.

Part-time regular employees accrue vacation leave at ½ the accrual rate of a full-time employee.

SICK LEAVE

Sick leave accrues at 8 hours per month for full-time employees. (Fire accrues at 12 hours per month) Maximum accrual is 1,040 hours.

Part-time regular employees accrue sick leave at ½ the accrual rate of a full-time employee.

SICK LEAVE POOL

The sick leave pool allows the employees to donate up to 24 hours of sick leave per year (employees must have a minimum of 96 hours of sick leave accumulated before contributing). This pool was created to help employees during a catastrophic injury or illness.

HOLIDAYS

Full-time employees receive 14 paid holidays per year. This includes 1 personal floating holiday that may be taken at any time during the calendar year after 6 months of employment.

New Year’s Day Columbus Day

Martin Luther King Jr. Day Veterans Day

Presidents Day Thanksgiving Day

Good Friday Day after Thanksgiving

Memorial Day Christmas Eve

Juneteenth Christmas Day

Independence Day Floating Holiday (Personal Day)

Labor Day

Part-time regular employees accrue holiday leave at ½ the accrual rate of a full-time employee.

LONGEVITY

All full-time employees with more than 1 year of service are eligible to receive longevity pay at the rate of $10 per month for each month of service. This is paid once a year in November. Part-time regular employees become eligible to receive this benefit after 5 years of service.

CERTIFICATE PAY

Some employees may be eligible to receive Certificate Pay in increments of $50, $100 or $125 per month depending upon the type of certification. Certification that is required per the job description in order to be employed is not eligible for pay under this plan.

TUITION REIMBURSEMENT

Full-time employees may be reimbursed up to $300 per semester for college courses. The courses must relate to their job, must have a passing grade of at least a “C”, and obtain Director approval. This benefit may be used after 6 months of employment.

EMPLOYEE ASSISTANCE PROGRAM (EAP)

Provided by the city to help employees and their family members manage life’s challenges by identifying options and making informed choices regarding Counseling Services, Legal Services, Financial Services, and Work/Life Wellness Resources.

PARK PASSES

Full-time and part-time regular employees receive a free year round park pass that can be used at Stewart Creek and Hidden Cove Park.

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Human Resources Coordinator