Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across banking and financial services, insurance, information technology, healthcare, retail and supply chain.

About the Role

We are seeking a highly driven and experienced Assistant HR Manager to oversee end-to-end HR operations across Singapore and regional offices, while also managing office administration and workplace operations.

This role is pivotal in ensuring compliance with Singapore employment regulations, maintaining smooth office operations, and supporting business growth across multiple jurisdictions.

ROLES AND RESPONSIBILITIES

1.HR Operations & Employee Lifecycle Management

Manage full employee lifecycle including onboarding, contract management, renewals, and offboarding for internal and external employees
Review and validate employment documentation including offers, amendments, and exit letters in compliance with Singapore regulations
Ensure timely and accurate maintenance of employee records in HR systems (e.g., Pulse HRMS, ESS)

2.Payroll & Claims Coordination

Oversee monthly payroll validation processes in coordination with Finance and external vendors
Ensure timely submission of timesheets, claims, and payroll inputs within defined cut-off timelines
Address payroll discrepancies and ensure compliance with statutory requirements

3.Work Pass & Regulatory Compliance

Manage work pass applications, renewals, and cancellations in accordance with Ministry of Manpower regulations
Ensure adherence to employment laws and guidelines under Tripartite Alliance for Fair and Progressive Employment Practices
Support audits and maintain documentation aligned with ISO 9001 standards

4.Regional HR Coordination

Support HR operations across multiple countries including Singapore, Philippines, and other APAC locations
Liaise with external vendors for payroll, insurance, and HR services in respective countries
Ensure consistency in HR processes while adapting to local labour laws

5.Stakeholder & Business Partnering

Act as a key HR point of contact for internal stakeholders including Business Support, Sales, Finance, and external clients
Provide HR advisory support on policies, employee relations, and operational matters
Collaborate with management on workforce planning and HR initiatives

6.Policy, Process & HR Governance

Develop, implement, and improve HR policies, SOPs, and workflows
Ensure proper documentation and process control in line with ISO standards
Drive continuous improvement in HR systems and operational efficiency

7.Employee Relations & Case Management

Handle employee concerns, disciplinary matters, and performance-related cases
Support mediation processes and ensure fair and consistent handling of HR issues
Maintain confidentiality and professionalism in all employee interactions

8.HR Projects & Initiatives

Lead or support HR transformation projects including HR system implementation and process automation
Drive initiatives related to employee engagement, training, and organisational development
Support company-wide HR communications and events

9.Office Management & Workplace Operations

Oversee daily office operations to ensure a safe, efficient, and well-maintained work environment
Manage office facilities, vendors, and service providers (e.g., maintenance, cleaning, utilities, pantry supplies)
Coordinate office space planning, seating arrangements, and workplace logistics
Monitor and manage office budgets, procurement, and inventory of supplies and assets
Ensure workplace compliance with health, safety, and regulatory requirements
Support planning and execution of company events, townhalls, and employee engagement activities
Act as the main point of contact for office-related matters and vendor coordination

10.Leadership & Team Management

Lead, manage, and mentor HR team members to ensure effective delivery of HR operations and services
Coordinate cross-functional teams and stakeholders to drive completion of tasks, projects, and organisational objectives
Provide guidance, direction, and support to ensure alignment with company goals and timelines
Monitor team performance, ensure accountability, and drive continuous improvement

REQUIREMENTS

Bachelor’s Degree in Human Resource Management, Business Administration, or related field
Minimum 5–8 years of HR generalist experience, preferably in a regional or fast-paced environment
Strong knowledge of Singapore employment laws and HR compliance practices
Experience in payroll coordination and HR operations across multiple countries is an advantage
Familiarity with HR systems (e.g., HRMS, ESS platforms)
Experience in office or facilities management will be an added advantage
Strong stakeholder management and communication skills
High level of attention to detail and ability to manage multiple priorities

Preferred Attributes

Experience supporting or leading ISO 9001 audit processes and maintaining HR documentation controls
Demonstrated leadership ability with experience managing or guiding HR teams and initiatives
Strong interpersonal and communication skills with a high level of empathy and professionalism
Exposure to regional HR practices across APAC with the ability to navigate multi-country requirements
Ability to work independently while driving HR initiatives and managing competing priorities
Strong analytical, problem-solving, and decision-making capabilities in a fast-paced environment

Why Join Us

Opportunity to work in a dynamic, fast-paced regional environment with exposure to multi-country HR operations across APAC
Play a key role in driving HR operations, process improvements, and business support within a growing organisation
Collaborative and growth-focused workplace that values ownership, initiative, and continuous learning
Competitive remuneration package including insurance coverage, mobile allowance, and other employee benefits

WHAT’S ON OFFER

You will be remunerated with an excellent base salary and entitled to attractive company benefits. Additionally, you will get the opportunity to enjoy a fun and collaborative work environment, alongside a strong career progression.

To submit your application, please apply online oremail your UPDATED CV in Microsoft Word format to Saridha@aven-sys.com and keerthana@aven-sys.com. Your interest will be treated with strict confidentiality.

CONSULTANT DETAILS

Consultant Name : Saridha Sekar

Reg No. : R1325954

Avensys Consulting Pte Ltd

EA Licence 12C5759

Privacy Statement: Data collected will be used for recruitment purposes only. Personal data provided will be used strictly in accordance with the relevant data protection law and Avensys' privacy policy.

Avensys Consulting

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